Event Coordination 100%

Core tasks event coordination • Processing of all inquiries by phone and email • Processing and maintenance of the booking tool Aleno • Coordination of reservations and events • Shared responsibility for events and their support • Creation of offers and running sheets, ensuring the flow of information across all interfaces to all departments • Creation of event overview lists and their checks (weekly overview, Aleno evaluations) • Conducting inspections with guests • Creation of weekly Google posts and responses to reviews • Shared responsibility for procurement of office supplies, event materials, and decorations Additional tasks event coordination • Creation of occasion plans for preparation work and instruction of all interfaces (Event briefing of service and kitchen staff) • Participation in the weekly F&B meeting (responsibility for events, discussion and handover of running sheets and other information, minutes) • Mail processing including processing of tasks arising from it • Processing and shipping of voucher orders • Maintaining order and cleanliness in the office • Creation and regular revision of training documents • Additional administrative tasks as assigned • Day host and support shifts as well as active participation at the front desk as needed Hardskills • Basic training in the field of KV or at least 3 years of experience in a similar position • Completion of a higher vocational school an advantage • Very good PC application skills • Very good German and English language skills in word and writing • Open to additional tasks (all-rounder ability) Softskills • Experience in a lively gastronomy business or at events • Impeccable manners when dealing with guests, employees, and superiors • Open, honest, and direct communication in the team and towards superiors • Open and honest nature • Forward-thinking and networked thinking • High degree of self-responsibility and assertiveness • Organizational and improvisational talent with attention to detail • Team player with overview • Willingness to work night and weekend shifts • Flexible, resilient, and tolerant of other cultures • Technical understanding