Administrative Assistant 100%

Kantonale Heilmittelkontrolle

Administrative Assistant 100% 100%

The Kantonale Heilmittelkontrolle Zürich is the supervisory and licensing authority for the medicinal products sector. As a cantonal and partly regional competence center, it monitors the manufacture and wholesale of medicinal products as well as the dispensing of medicinal products. It issues the necessary licenses for medicinal product companies as well as for medical and healthcare professionals.
We are looking for an Administrative Assistant 100% for our Department of Licenses & Secretariat as of 1 November 2026 or by arrangement.

Your tasks

• Administrative work (mail processing, invoicing, file management, providing telephone information as well as correspondence with internal and external customers)
• Independent processing of license and registration applications
• Maintenance of master and license data in the specialist applications Evidence and Sirona
• Processing of medicinal product returns
• Cooperation in the introduction of new digital processes as well as in the maintenance of the management system
• Assumption of special tasks (structuring and maintenance of the physical filing landscape, dispatch and administration of narcotic prescription blocks)

Your profile

• completed commercial training EFZ
• several years of professional experience in clerical work and/or administration
• IT-savvy and proficient with Microsoft 365, precise, efficient and independent way of working, flexible, resilient and service-oriented
• quick comprehension, high commitment and ability to work in a team
• good communication skills and proficient German

Our offer

• comprehensive induction
• versatile and interesting activity with high personal responsibility, appreciative and collegial cooperation in the team
• attractive employment conditions according to cantonal guidelines, workplace near the Universitätsspital Zürich

Your application

Have we aroused your interest? Then we look forward to your electronic and complete application. For information, please contact Ms. Elmira Idrisova, Tel. . (

Unfortunately, we cannot consider applications via recruitment agencies.

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