Assistant Head of Operations & IT Department, 80-100 %

Are you looking for a role where you are close to the action and gain real insights into operations, technology, and services? With us, you will work directly at the side of the management, actively shape processes, and hold the threads together where it counts. At the same time, you will be part of our Management & Support Assistant Pool - an uncomplicated team that strengthens, represents, and develops each other. As of 01.09.2026 or by arrangement, we are looking for an engaged, structured personality who thinks ahead, drives things forward, and maintains an overview. Tasks ## • You support the Head of Operations & IT Department in administrative and organizational matters • You conduct proactive, structured agenda management and coordinate appointments reliably • You prioritize and triage correspondence, including active management of the email inbox • You create and revise presentations, Excel evaluations, and sophisticated correspondence • You plan and organize meetings, workshops, and events including minute-taking and pending tasks management • You support projects (deadlines, documents, progress overview) and keep stakeholders informed • You act as a central contact person in the department and coordinate concerns in a targeted manner Profile ## • Commercial basic training with several years of experience in a comparable assistant function (hospital environment an advantage) • Further training as a management assistant is a plus • Strong organizational and coordination talent, even with changing priorities • Stylish communication in German - both oral and written - at all hierarchical levels • Very good digital competencies (MS Office, Teams and modern tools) • Proactive, independent, and solution-oriented way of working with high service and quality orientation • An upright, winning personality with enjoyment in the assistant role as well as high discretion     We offer ## We offer you more than just a job. Stadtspital Zürich is characterized by an open "Du" culture, uncomplicated, personal togetherness, respect, and appreciation. In addition, we offer you attractive employment conditions of the Stadt Zürich with excellent social benefits. We look forward to working with you. Apply Apply About us ## With over 36,000 inpatient and around 455,000 outpatient patients per year, Stadtspital Zürich is among the top 10 Swiss hospitals. As a modern center hospital at several locations in the city of Zürich, we offer the entire range of basic medical care, including 24-hour emergency and intensive care medicine. Our 4,500 employees commit themselves daily with great engagement and passion to excellent patient care. Interested? ## A warm welcome to us at Stadtspital - for questions or further information, Barbara Federi, Assistant Hospital Director / Head of Management & Support Assistant Pool, Telephone +41 44 416 00 10, looks forward to your contact. Reference No.: 50482 Working for the city ## Working for the city Terms of employment About us Further