Secretary to the General Management

80% - 100% | Management Support / Staff | Zürich | Experienced professionals

As Secretary to the General Management, you will take on a central role in the CEO Office. You will ensure that the meetings of the General Management are efficiently prepared, conducted, and followed up on, thereby making a direct contribution to the management of the bank. With your banking expertise, your structured way of working, and your holistic view, you will ensure that decisions can be made on a solid basis. In a staff team, you will work closely with the Chairman of the General Management, the Chief of Staff, and other internal stakeholders. In doing so, you will operate daily in the direct environment of our bank's Executive Board.

Your Tasks

• Planning and organizing the meetings of the General Management, including annual and rolling planning, meeting calendars, deadlines, and milestones
• Controlling the agenda and dossier management for the General Management
• Checking submitted templates as well as ensuring compliance with standards and the organizational regulations
• Minuting, documenting, and following up on the meetings of the General Management
• Coordinating matters relevant to the Bank Board in cooperation with the General Secretariat of the Bank Presidency/Bank Board
• Contributing to the further development of committee work in relation to processes, templates, digital tools, as well as guidelines, instructions, and the organizational regulations
• Supporting the Chief of Staff with selected tasks

Your Profile

• Completed commercial training, supplemented by paralegal training or further training in business administration, executive assistance, or project management
• Several years of professional experience in a comparable function in a General Secretariat, GD/VR Secretariat, or in a staff function
• Sound banking expertise and a very good understanding of processes, decision-making paths, and governance structures of a bank or in a regulated company
• Very good MS Office skills (especially PowerPoint, Word, Excel) as well as experience with collaboration tools and document management systems
• Strong organizational and planning skills as well as a structured, proactive, and reliable way of working
• High level of care and accuracy, discretion and integrity, as well as a service-oriented and pragmatic attitude
• Proficient German in speaking and writing, good English skills are an advantage

Our Offer

• A motivated CEO staff team that looks forward to working with you
• A responsible and varied activity in the direct environment of the General Management with many insights into the management of the bank
• The opportunity to contribute your ideas and actively help shape the further development of committee work
• Diverse opportunities to develop personally and professionally
• Central and modern workplace with good transport connections
• Comprehensive package with an attractive basic salary, variable compensation, and versatile benefits

Your Contact

Fatima Malik
looks forward to helping you.
Telephone: 044 292 30 24