Assistant to the Managing Director

Assistant to the Managing Director 1. Job Title Assistant to the Management AVIA INTERNATIONAL 2. Position in the organization The position is organizationally subordinate to the Managing Director of AVIA INTERNATIONAL; additionally, the President of AVIA INTERNATIONAL has the authority to issue instructions. In addition, the job holder works directly and cooperatively with the Board, the Delegates, and the rest of the team. Since the Managing Director is frequently traveling, the role requires a high degree of independence, initiative, and responsibility: the job holder independently recognizes the need for action, makes decisions independently within the agreed framework, and assumes responsibility for smooth operations in the absence of the Managing Director. 3. Areas of responsibility Secretarial and organizational tasks; independent creation of minutes, presentations, and statistics as well as independent or keyword-based correspondence in German, English, and ösisch (Italian is an advantage) Management of simple accounting (invoicing, payment transactions, accounting) including quarterly and annual financial statements, as well as support in the preparation of the annual audit Organization and preparation of conferences and events domestically and abroad, as well as Board, Board Committee, and Commission meetings. Independent minute-taking at Board and Commission meetings, mainly in English Organization of foreign travel for the Managing Director, President, and other team members Competent personal, telephone, and written contact with the national organizations and their members in German, English, and ösisch Translation of correspondence, invitations, agendas, and reports as required, independently or in cooperation with translation services Assistance in the setup, expansion, and maintenance of information databases Independent processing of special projects and tasks according to interest and aptitude Deputy for colleagues at AVIA INTERNATIONAL as well as, if required, for the team of the AVIA Vereinigung Schweiz (shared office with AVIA INTERNATIONAL) 4. Requirement profile Commercial basic training with a good qualification; professional experience is an advantage but not mandatory – the position is also suitable for motivated and ambitious career starters Willingness for occasional business trips, including abroad Experience in minute-taking, especially in English Basic accounting knowledge and a flair for numbers; knowledge of Abaweb is an advantage Stylistically confident German, very good English skills (Advanced level) as well as good ösisch skills; further languages are an advantage Confident, competent appearance in contact with business owners, member companies, and partners at all levels up to the Board, as well as enjoyment of working in a small, motivated team Independence and strong service and customer orientation Organizational talent and resilience Sense of responsibility, initiative, flexibility, reliability, and team spirit Very good user knowledge in MS-Office, AI knowledge / AI affinity welcome. jpid3f97fefjm jit0731jm jiy26jm