Administrative Assistant

Administrative Assistant The Institute of Chemistry at the University of Zurich consists of over 20 research groups and comprises approx. 300 employees and students who conduct intensive research and teaching in the areas of Life Sciences, energy research, and other chemical fields. In a two-person team in the institute secretariat, you will ensure smooth administrative support for the diverse tasks of a university institute in research and teaching. Administrative Assistant Tasks Support for the Managing Director and the Professors and Group Leaders in all administrative matters Organization of travel for Professors and Group Leaders (incl. transport and hotel bookings, registrations at conferences as well as applications for reimbursement of expenses) Organization of various institute and group seminars (incl. organization of travel and accommodation as well as support for the invited guests) Assistance in the organization of exams and preparation of examination documents Organization of various institute events and support for the PR team in the organization of special events Updating and maintenance of various databases, mailing lists and MS Teams channels Assistance with foundations (administration, meeting organization, minute-taking as well as handover/acceptance of student rooms) General administrative work such as minute-taking, agenda management and coordination of seminar rooms and lecture halls Mail management Independent correspondence in German and English Profile Commercial training (Kauffrau/ EFZ, E-profile) Several years of professional experience as a commercial clerk (experience in a university environment is an advantage) German as a native language and English fluent in speaking and writing (Advanced Level) Very good IT user skills Quick comprehension and very independent, efficient as well as reliable way of working High teamwork skills, service orientation, initiative and flexibility We offer Our employees benefit from diverse and attractive offers. Learn more at: . Work location Institute of Chemistry Information on application Please submit your application as a PDF file as soon as possible, but no later than August 28, 2026. Further information Questions about the position Larissa Mostacciuolo Head of Human Resources Write e-mail (<>) Working at UZH As the largest university in Switzerland, the University of Zurich offers a variety of attractive positions in different academic departments and professional fields. With around 10,000 employees and currently 12 professional profiles for learners, the university offers an inspiring working environment in top research and education. Apply your talent and your skills with us. Find out more about UZH as an employer! jpiddf784bcjm jit0731jm jiy26jm