Office Administration and Sales Back Office Associate (Limited to 12 months)

The SynSense Group is shaping the future of high-performance AI solutions for consumer electronics, robotics, and other application areas. We develop intelligent AI chips and software for sensing and processing based on unique neuromorphic technology. As of 1 October 2026, we are looking for an Office Administration & Sales Back-Office Associate (50–60%) within the framework of a 12-month fixed-term employment contract. In this role, you will report directly to the Country Head of Operations. This position goes far beyond classic administrative activities. We are looking for a personality who moves confidently in a complex international environment and works professionally with a wide variety of internal and external contacts. You are characterized by high quality standards, excellent communication skills, and initiative, and you are able to set priorities independently and efficiently coordinate multiple tasks simultaneously. If you enjoy working independently and keeping an overview even under time pressure, we offer you a varied and versatile activity. The position requires on-site work in our office in Zürich Oerlikon. Prerequisites are an existing residence in Switzerland with a valid work permit (B-/C-permit) or Swiss or EU citizenship. Interested? Then we look forward to your application! Your tasks: • General office organization • Support of accounting • Execution of the entire sales back-office process (quotes, invoicing, packaging, shipping, and customer support) • Coordination with the production department • Review of sales-relevant documents (GTC, sales contracts, etc.) • Handling errands, scanning and filing of documents, as well as all other office activities to ensure smooth and clean office operations for employees and visitors • Support with diverse operational tasks and projects as needed. Required qualifications and experience: • Proficient use of Microsoft Office and generally with PC/Mac applications • Sound knowledge of Microsoft Excel (e.g., pivot tables, cell validation) • Experience in accounting and the use of accounting software • Fluent English (C1) and German (B2) skills in speaking and writing are mandatory • Vocational training in any field – the subject area itself is not decisive • Detail-oriented, careful way of working, regardless of the size of the task • Excellent interpersonal, customer-oriented, and communicative skills – whether interacting with colleagues, professors, cleaning staff, CEOs, or students • High level of initiative, multitasking ability, and quick comprehension • Absolute discretion in handling confidential documents and conversations • Proven ability to master even unexpected situations pragmatically and in a solution-oriented manner. Desirable qualifications and experience (not a must, but an advantage): • Experience in import/export shipping • Experience with CRM and/or sales order processes (e.g., HubSpot or similar systems) • Other experience in the field of corporate administration (law, HR, purchasing, etc.) SynSense is a growing start-up with a highly motivated team of young and experienced employees. We follow a very open and flexible approach in our work. Your ideas and experiences have a direct impact on the further development of our company. We are a diverse, international team and expressly encourage applicants who contribute to the diversity of our company. SynSense is an employer that promotes equal opportunity.