Employee Personnel Administration and Recruitment (100 %)

Introduction

Die mr. clean facility solutions ag is a modern Swiss service provider for building cleaning and facility services. We create clean, safe, and well-maintained spaces where people feel comfortable and real estate maintains its value in the long term. With sustainable processes, state-of-the-art technology, and clear quality processes, we are setting new standards in facility management.

To strengthen our team, we are looking for a committed personality as

Employee Personnel Administration and Recruitment (100 %).

Your Role

Do you maintain an overview even in a dynamic working environment, work in a structured and reliable manner, and value precise personnel administration? Do you enjoy communicating with people, can assert yourself, and find pragmatic solutions even in the event of short-term changes?

Then you have come to the right place!

For our maintenance cleaning department, we are looking for a committed and highly organized personality to support our department manager in recruitment, the support of our employees, and all personnel administration.

Die mr. clean facility solutions ag is an established company in the areas of building cleaning and facility services. In this role, you will ensure that our personnel processes function smoothly: from recruitment and the entry of new employees to ongoing personnel administration and the correct and timely preparation of payroll data. You will report directly to the department manager of maintenance cleaning and work closely with the site managers, HR, and payroll accounting.

Your Tasks

1. Recruitment and Entries

• Create, publish, and manage job advertisements on suitable platforms.
• Review applications, contact applicants, and organize and conduct interviews.
• Recruit new employees for maintenance cleaning in cooperation with the department manager.
• Create employment contracts and contract amendments according to internal specifications and taking into account the GAV of the cleaning industry.
• Prepare entry documents, check for completeness, and enter personnel data into the system.
• Coordinate the introduction of new employees with the responsible site managers and provide on-site support if necessary.

1. Personnel Administration and Employee Support

• Keep personnel files and master data in the ERP system up to date, complete, and correct.
• Create employee correspondence, confirmations, as well as interim and employment references.
• Prepare termination letters after a decision has been made and process exits administratively.
• Support employees with questions regarding holidays, working hours, absences, and personnel documents.
• Organize probation and employee meetings according to internal specifications, partially conduct and document them independently.
• Coordinate training for cleaning staff and document participation.

1. Working Hours and Payroll Preparation (Payroll Interface)

• Control working hours, reports, holidays, and other absences of employees employed on an hourly basis. Check target hours as well as overtime and undertime and resolve discrepancies with the responsible departments; prepare all hours and payroll-relevant information completely, correctly, and on time for the monthly payroll run. Proactively coordinate missing information and necessary corrections with employees, site managers, and payroll accounting. Create and send reports and hour overviews according to internal processes.

1. Holiday Planning and Personnel Deployment in Case of Absences

• Maintain holiday overviews and coordinate holiday planning with the responsible site managers. Review holiday requests and approve or reject them within the scope of delegated competencies.
• Organize holiday cover for the entire maintenance cleaning customer base, coordinate with the site managers, and follow up on planned assignments.
• Ensure that agreed replacement assignments are carried out reliably, and organize replacements in a timely manner in case of absences.
• Quickly and flexibly coordinate replacement personnel in the event of illness and other short-term absences.
• Work closely with the department manager, site managers, HR, and payroll accounting.

What You Bring

• A commercial apprenticeship or a comparable qualification or practical experience in personnel administration.
• Experience in recruitment and employee support, idea j4id10434252jm j4it1041jm j4iy26jm