Administrative Assistant in the Department of Mathematics (m/f/d)

• 29 juin 2026 • 40% • Temporary • Rämistrasse 101, 8006 Zürich • Log in to see the salary estimate from jobup.ch Administrative Assistant in the Department of Mathematics (m/f/d) # Mathematics plays an essential role in modern science and society. The Department of Mathematics (D-MATH), located in the historic main building of ETH Zürich, is an internationally recognized reference point for mathematical research and teaching, bringing together people from all areas of mathematics. For the secretariat of Prof. Dr. Mikaela Iacobelli, we are looking for a proactive, solution-oriented, and reliable administrative assistant to support Prof. Iacobelli in all administrative and organizational matters. The position is fixed-term for 2 years with the option of extension and the option to take over the secretariat for additional professors, accompanied by a corresponding increase in the workload. Start date is immediate or by arrangement. Job Description ## You will independently manage the professorship's secretariat, supporting Prof. Iacobelli and other scientific staff (doctoral students and postdocs) in all administrative and organizational matters, and will be responsible for smooth processes in daily operations. Your diverse portfolio of tasks includes, in particular: • General secretarial work (appointment coordination, correspondence in German and English, telephony, as well as filing) • Organization of business trips and events • Planning of conferences or workshops • Guest support • Support with applications and administration for research projects and grants • Administrative support for the research group • Management of the professorship's financial resources, processing of invoices and expenses In your activities, you will work closely with the secretariats of other professorships as well as with the central administrative units in the Department and at ETH Zürich. Profile ## For this responsible and versatile position, you ideally bring the following education, experience, qualities, and competencies: • A completed commercial apprenticeship as well as several years of experience in a comparable administrative function, ideally in a university environment • You work very independently, structured, and reliably, maintaining an overview even with several parallel topics and setting priorities correctly • You are service-oriented, discreet, and a team player • Thanks to your quick comprehension, you handle very different and changing requirements skillfully • You have very good command of the common MS Office programs; knowledge of macOS is also an advantage • You have proficient German and very good English skills in speaking and writing • Initiative, forward-looking work, and strong organizational talent round off your profile We offer ## A varied and demanding field of activity in an open, appreciative, and collegial working culture awaits you. Your workplace in Campus Zentrum offers modern infrastructure as well as excellent connections to public transport. Furthermore, you will benefit from numerous advantages, including discounts, such as for public transport subscriptions and car-sharing, a versatile range of sports activities from ASVZ, various childcare offers, and attractive social and pension benefits. Your profession with impact: Become part of ETH Zürich and contribute to positive changes in society by creating smooth framework conditions for excellent research and teaching. Working, teaching, and researching at ETH Zürich Diversity and sustainability are important to us ## In line with our values, ETH Zürich supports an inclusive culture. We promote equal opportunities, value diversity, and maintain a work and learning environment in which the rights and dignity of all employees and students are respected. On our website regarding equal opportunity and diversity, you can learn how we ensure a fair and open environment in which everyone can develop and flourish. Sustainability is a central value for us - we work consistently towards a climate-neutral future. Curious? So are we. ## We look forward to your online application with the following documents: • Cover letter • CV • Certificates and diplomas Further information about the Department of Mathematics can be found on our website. For inquiries, Mr. Dr. Roland Prohaska, roland.prohaska@math.ethz.ch (no application documents), is at your disposal. Please apply exclusively via the online application portal. Applications via e-mail or by post will not be considered. We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence. The terms and conditions of ETH Zürich apply to recruitment agencies. About ETH Zürich ## ETH Zürich is one of the best technical universities in the world. We are known for our excellent teaching, pioneering fundamental research, and the direct transfer of new knowledge into society. More than 30,000 people from more than 120 countries find an environment that promotes independent thinking and a climate that inspires excellence. Located in the heart of Europe and networked worldwide, we jointly develop solutions for the global challenges of today and tomorrow.