Office Manager at the Institute for Theoretical Computer Science (m/f/d)

• 03 juillet 2026 • 60 - 70% • Indefinite duration • Rämistrasse 101, 8006 Zürich • Log in to see the salary estimate from jobup.ch Office Manager at the Institute for Theoretical Computer Science (m/f/d) # The Institute for Theoretical Computer Science is part of the Department of Computer Science (D-INFK) of ETH Zürich - one of the world's leading computer science departments. To strengthen our research groups, we are looking for a committed, organized, and service-oriented personality as an Office Manager, starting immediately or by arrangement. In this versatile position, you will support our professorships and research teams in all administrative matters and make an important contribution to smooth institute operations. At the same time, you will participate in the organization of our courses and examinations and, together with your colleagues, ensure that students, researchers, and instructors are supported in the best possible way. The position is permanent and can currently be filled with a workload of a maximum of 70%. An increase in the workload could (upon request) be possible in the future. We look forward to a personality who enjoys taking responsibility, thinks ahead, and wants to help shape our institute in the long term. Job Description ## A varied and responsible field of activity awaits you with the following focuses: • Finance & Projects: You support budget planning and budget management, supervise basic and third-party funded projects, create invoices, and are the contact person for expenses, travel expense reports, credit cards, as well as accounts payable and accounts receivable. • Personnel & Administration: You organize the hiring and departure of all employees, ensure the smooth stay of our guests, and competently advise professorships and research teams on administrative issues. • Teaching & Examinations: In cooperation with the lecturers, you coordinate the exercise and examination operations - from room planning and material organization to the hiring and billing of student assistants and the coordination of compensatory measures for disadvantages. • Organization & Events: You conduct correspondence in German and English. Group meetings, workshops, and conferences are organized, planned, and carried out by you. Infrastructural tasks such as procurement, facilities, furniture, consumables, and workplace coordination are also part of your area. • Communication: You maintain and update our communication channels such as websites and information screens via CMS and contribute to conveying information in an understandable and appealing manner. Profile ## You have completed commercial training and bring professional experience in a comparable function. Experience in a university environment is an advantage. Furthermore, you are characterized by the following qualities: • You work independently, structured, and reliably and enjoy taking responsibility. • You enjoy contact with different people and convince through your strong service orientation and your organizational talent. • You maintain an overview even with diverse tasks and are interested in administrative and financial issues. • You communicate openly, respectfully, and appreciatively, enjoy working in a team, and support each other among your colleagues. • You have very good knowledge of MS Office applications; SAP knowledge is an advantage. • You communicate confidently in German and English - both orally and in writing. • You appreciate an international, dynamic, and scientifically oriented environment and enjoy effectively supporting research and teaching in the background. We offer ## Look forward to a meaningful activity in a committed, collegial, and international team! Thanks to the great variety of tasks, a varied working day with a lot of personal responsibility and creative freedom awaits you. We offer you flexible working hours as well as the possibility to work part-time. Your workplace is located in the modern Andreasturm, directly at the Zürich Oerlikon station and thus in an excellently connected location. As an employee of ETH Zürich, you also benefit from attractive employment conditions and numerous benefits - including numerous discounts, such as public transport subscriptions and car sharing, a wide range of sports offers from ASVZ, childcare, and attractive pension benefits. Shape the future of research and teaching with us. We look forward to getting to know you! Working, Teaching, and Researching at ETH Zürich Diversity and Sustainability are important to us ## In line with our values, ETH Zürich supports an inclusive culture. We promote equal opportunities, value diversity, and maintain a work and learning environment in which the rights and dignity of all employees and students are respected. On our website regarding equal opportunity and diversity, you can find out how we ensure a fair and open environment in which everyone can develop and flourish. Sustainability is a central value for us - we work consistently towards a climate-neutral future. Curious? So are we. ## We look forward to your online application with the following documents: • Cover letter • CV • Certificates Please apply exclusively via the online application portal. Applications by e-mail or by post will not be considered. Further information about the Institute for Theoretical Computer Science can be found on our website. For inquiries, Prof. B. G is available to you.