Receptionist (m/f/d) 60%

For our client, a renowned company in the financial industry, we are looking for a motivated, service-oriented, and flexible personality from 1 July 2026 to 30 September. The position is temporary and will be filled at a 60% workload on the fixed working days Wednesday, Thursday, and Friday. In this versatile hub function, you are both the 'business card of the house' at the reception and the administrative support for the management. Your main tasks: Reception Management & Hospitality • Warm reception and care of guests, new and external employees • Professional receipt and processing of incoming calls in German and English. French is a plus. • Coordination, administration, and preparation of meeting rooms. • Organization, serving, and clearing up of customer as well as internal lunches and dinners. • Administration of guest and employee IDs as well as processing of internal/external mail. • Handling of DHL shipments and registered mail as well as various purchases (office supplies, coffee/guest supplies) • Coordination of the maintenance of the company car. Executive Assistance & Administration • Organizational and administrative support for the CEO, Head PWM Switzerland, and the SMC members. • Active management, coordination, and optimization of appointment calendars (agenda). • Comprehensive travel management (planning and booking of business trips). • First point of contact for internal/external partners, customers, as well as during applicant meetings. • Organization of group visits, internal meetings, lunch events, and external retreats (off-sites). • Participation in the onboarding process of new employees as well as organization of meetings with the management. Finance & Controlling • Control and creation of the monthly reception credit card statement. • Control and creation of the personal expense and credit card statements of the SMC members. • Professional accounting of invoices and continuous monitoring of costs. Qualifications Your profile: • Education: Completed commercial basic training or a comparable qualification, ideally with a strong interest in financial topics. • Experience: Successful professional experience in a comparable position (reception/assistance), preferably within the financial industry. • Language skills: Fluent German and English skills are a prerequisite; good French skills are a big plus. • IT skills: Confident handling of common MS Office applications (Excel, Word, PowerPoint, Outlook). • Personality: You are characterized by curiosity, diligence, perseverance, and a high degree of independence. You are flexible, reliable, and bring excellent interpersonal skills as well as a strong sense of first-class service (hospitality). Additionally, you enjoy teamwork greatly.