Executive Assistant, 80-90%

HEKS employs over 1500 permanent staff members. At 24 locations in Switzerland and worldwide in 35 countries, HEKS is active with 290 programs and projects involving approximately 144 million Swiss francs. In 2024, HEKS reached around 16 million people with its work.

HEKS pursues the vision of a just world in which the dignity of all people is respected, peace prevails, and natural life bases are preserved. The goal is a transformation on a social, economic, and political level. HEKS contributes to improving the living circumstances of people in Switzerland and worldwide, demands their rights, and sensitizes and mobilizes for this purpose.

Lived diversity - inclusion is important to us:
We welcome applications regardless of gender, nationality, ethnic origin, religion, age, or sexual orientation.

You are an organizational talent with above-average service orientation, think proactively, and maintain an overview even in a dynamic environment and under time pressure? You work independently, precisely, reliably, and are familiar with digital tools. You value cooperation with different stakeholders and communication (written and oral) is one of your strengths? Then we look forward to getting to know you.

At our headquarters, we are looking for, starting immediately or by arrangement, an

Executive Assistant, 80-90%

These are your main tasks:

• Organization, preparation, and follow-up (mostly including minute-taking) of meetings of the Foundation Board, its committees, the Audit Committee, the Personnel Welfare Foundation, and a trilateral internal meeting
• Coordination of the appointments, meetings, appearances, and business trips of the Director, including documentation
• Preparation of communication to employees from the supervised bodies
• Secretariat of the Presidency
• Administrative and coordinative support for the Head of Services regarding Executive Board business
• Ensuring professional correspondence of the Directorate on various communication channels
• Responsibility for structured document management, the maintenance of the organization-wide manual, and the archiving of the Foundation Board documents
• Support for the Head of the Executive Staff in administrative tasks, including their deputy role during absences

Ideally, you bring with you:

• Commercial basic training with further training as an Executive Assistant with a federal diploma or a comparable qualification
• Several years of experience in a demanding assistant function at the C-Level
• Strong organizational skills as well as a structured, forward-looking, and independent way of working
• Great talent for organizational and coordination tasks as well as strong prioritization skills and initiative
• Target-group-oriented, clear, and appreciative communication, both written and oral, with internal and external stakeholders at all hierarchical levels
• Proficient German as well as very good French and English skills
• Very good MS Office skills and flair for using digital (AI) tools

What you can expect from us:

• A responsible and varied task awaits you in a dynamic organization that is committed to social justice and the preservation of human dignity in Switzerland and globally. You will work closely with the Director and the strategic bodies, actively help shape processes, contribute to ensuring that decisions are prepared and implemented efficiently, and act as a hub for the flow of information between the bodies.
• We offer modern and flexible working conditions
• Look forward to a collegial working environment, short decision-making paths, and a meaningful and impactful activity - in the heart of a committed NGO.

Would you like to join the HEKS team?
Then we look forward to receiving your application by 19 September 2026 via our application tool. Please understand that applications via email or letter cannot be processed.

For further information, Cornelia Reinhard is available at telephone 044 360 88 40.

Further information about HEKS can be found at www.heks.ch.

Zürich

Permanent employment

3-5 years

Published on 03.09.2026