Administrative Assistant Secretariat Education and Training, 80 %

As a member of the secretariat team, you are part of the heart of our education department. As a hub, you ensure that administrative work runs smoothly and that our education team is optimally supported. Tasks ## • You ensure smooth, administrative daily operations, handle correspondence as well as telephone and email inquiries, and coordinate appointments and room reservations with high organizational talent. • You manage the attendance and absence system (PEP) for the approximately 250 apprentices and students, and process entries and requests. • You actively support the recruitment process by maintaining the e-recruiting tool, coordinating selection interviews, processing trial internship inquiries, organizing aptitude internships, and creating apprenticeship contracts. • As the first point of contact for internal and external partners, you provide information, process inquiries, and coordinate communication regarding education. • You organize events and further training with ease, take on deputy tasks for the secretariat management, and support the training of apprentices in the secretariat. Profile ## • You have completed commercial training and have several years of professional experience in the administrative field • You have a high digital affinity and are proficient in Office 365 and MS Teams. Knowledge of SuccessFactors (E-Recruiting, LMS) is also an advantage • You are a committed, resilient, and independent personality. Reliability, a sense of responsibility, and your solution-oriented way of working characterize you • Your friendly, helpful, and strong-communication nature enables you to have a successful exchange with internal and external partners and within the team • Even with changing priorities, you maintain an overview. You appreciate a dynamic environment with diverse topics and are motivated to constructively question and help shape processes We offer ## We offer you more than just a job! Our Stadtspital world is characterized by an open "Du" culture, uncomplicated, personal togetherness, respect, and appreciation. As a team of over 120 occupational groups, we commit ourselves every day in very different ways to the well-being of our patients. Furthermore, you benefit from attractive employment conditions, flexible working time models including the possibility of home office, and the excellent social benefits of the Stadt Zürich. Apply Apply About us ## With over 36,000 inpatient and around 455,000 outpatient patients per year, Stadtspital Zürich is among the top 10 Swiss hospitals. As a modern center hospital at several locations in the Stadt Zürich, we offer the entire spectrum of basic medical care, including 24-hour emergency and intensive care medicine. Our 4,500 employees commit themselves every day with great engagement and passion to excellent patient care and to the education of our apprentices and students. Interested? ## For further information, Anna Christina Kamp, Head of Secretariat, Telephone +41 44 416 60 26, is at your disposal. Reference No.: 51269 Working for the City ## Working for the City Employment conditions About us Further