ADMINISTRATIVE ASSISTANT (50-60%) - ZURICH

LALIVE is an international and independent law firm based in Switzerland, with offices in Geneva, Zurich and London, renowned for its expertise and experience in international legal matters, in particular dispute resolution.

Our dedicated Support team is looking for an Administrative Assistant, working 50 to 60%. We are seeking a bright, organised and motivated individual with excellent communication skills, strong attention to detail, and a genuine desire to be part of a dynamic international environment.

Reporting to the Office Manager, the Administrative Assistant will primarily support the Lawyers and Legal Assistants with their day-to-day activities, while also providing general administrative support to all members of the Zurich office. This position is ideal for a proactive, flexible and enthusiastic individual who enjoys a varied role in a demanding and stimulating environment.

Responsibilities will include:

• Supporting Legal Assistants and Lawyers with:

o Filing of submissions with arbitral tribunals and Swiss courts, including document formatting, preparation of electronic and hard-copy documents;
o Preparing for hearings, particularly before arbitral tribunals
o Administrative and organisational tasks, including managing calendars, scheduling meetings, making travel arrangements, expense reports, and handling incoming and outgoing correspondence;
o Managing client files, including physical and electronic filing and archiving.

• Ad hoc tasks:

o Covering reception when required, including picking up and bringing post mail to the post office and welcoming visitors and answering telephone calls in German and English;
o Supporting the organisation of events.

What we look for:

• Previous experience in a similar role or within a law firm would be an advantage;
• Strong interpersonal and communication skills, with a collaborative mindset and team-oriented approach;
• Flexible, proactive and able to adapt to changing priorities;
• Meticulous and diligent, with excellent attention to detail and strong organisational skills;
• Proven ability to work effectively in a fast-paced environment and under tight deadlines;
• Native German and a good command of English are essential; knowledge of additional languages, particularly French, would be a strong asset