Office Manager & Team Assistant (f/m/d)

Kienbaum is Germany's leading consulting firm and the only personnel and management consultancy of European origin. As a family business, we have made it our mission to give people and organizations a future. We do this internationally at 22 locations, 8 of which are in Germany. Together with our clients, we unlock the potential of people and organizations to grow with and through them. We bundle our services into six strategic business fields: Executive Search, Assessment Services, Leadership & Transformation, HR & Organization Transformation, Public Sector & Healthcare, as well as Compensation & Performance Management.

Kienbaum – Leading by #WePowerment

Anyone who enters our premises gains an impression within a few moments of how we work. This applies to our clientele as well as to candidates or external partners. We are therefore looking for a personality with a hospitality mindset who will make our location in Zürich a reflection of our spirit – a place where quality, reliability, and true hostmanship are lived daily.

We advise companies on important issues and fill key positions. Our clients' expectations of us are high – and accordingly high is our own demand for quality and service.
This includes an organization that thinks ahead, anticipates, and remains reliable even when several topics require attention simultaneously. With us, everyone pitches in; status thinking is foreign to us. However, the Zürich location is organizationally in your hands. You will support our consulting team by handling the background tasks and, in return, will receive the necessary creative freedom and the required resources.

For our location in Zürich, we are currently looking for an Office Manager & Team Assistant (f/m/d) in full-time as an reinforcement!

What awaits you:

You are the central organizational contact person for our Zürich location and ensure that everything functions in the background.

Responsibility & creative freedom: You take on a central role for our Zürich location and can visibly influence how Kienbaum is experienced internally and externally.

Short decision-making paths: Flat hierarchies and an environment in which good ideas are not just discussed, but implemented.

• You are responsible for the appearance, organization, and service in our office.
• You ensure that our guests feel excellently cared for from reception to farewell.
• You coordinate meeting rooms, mail, deliveries, as well as central inquiries and maintain an overview even with parallel requirements.
• You manage external partners (building management, IT support, gardeners, cleaning service, etc.) and ensure the functionality of our infrastructure.
• You take over travel and expense management, invoicing, as well as project creation in SAP and provide further administrative support to the team. Of course, we will train you in our systems.
• You manage customer data in Salesforce (CRM) and SAP: capturing new customers, updating contact info, documenting projects. You ensure that both systems are up to date – so that the team quickly has the right information.
• You support our Marketing Manager with event organization, communication, updating the website, and other location-related marketing activities.

What is important to us:

The position goes beyond classic administration. We want you to actively help shape our location.

Team and client events: From summer events to Christmas dinners to exclusive client events – you participate in conception, organization, and implementation and shape moments in which real relationships are created.

Reception culture: You help shape how a visit to Kienbaum Zürich is experienced – from preparation and the atmosphere of the rooms to catering.

• You bring a strong service orientation – towards our clientele as well as towards your team – and enjoy taking on responsibility.
• A completed KV training, a hotel management school, or a comparable career in hospitality, gastronomy, or a high-end service environment provides a good foundation for this.
• Career changers from hospitality are expressly welcome. Those who, for example, are familiar with Front Office, Guest Relations, or events, often bring exactly the attitude that matters to us.
• Furthermore, we desire a precise and independent way of working and a good sense for priorities.

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