Executive Assistant for the Clinic for Thoracic Surgery 80-100%

As a Personal Assistant, you are a key person at the side of the Clinic Director. You manage complex processes, coordinate internal and external interfaces, and ensure smooth processes at the management level with foresight, discretion, and professionalism. Your main tasks <br /> • Proactive overall responsibility for the Clinic Director's agenda management, including strategic prioritization, anticipation of conflicts, and preparation of decision-making bases • Coordination of national and international committee, congress, and network activities • Preparation and follow-up of meetings at the management level, including structured minute-taking and monitoring of strategic pending items • Creation, structuring, and quality assurance of demanding presentations, reports, and executive briefings • Independent, stylish correspondence in German and English with internal and external stakeholders (including referrers, international partners, scientific networks) • Organization of complex travel, events, faculty visits, and high-level meetings • Ensuring professional processes in handling sensitive, confidential, and personal data • Support in strategic projects, maintenance of relevant documentation, and ensuring structured filing processes <br /> Your profile <br /> • Completed commercial training with further training as an Executive Assistant or comparable qualification • Experience in a support function at management level, ideally -- but not mandatory -- in a university or medical environment • Very good German and English skills in speaking and writing; additional foreign languages are an advantage • High digital competence (MS Office, presentation tools, digital project and document management systems) • Strategic thinking ability as well as strong organizational and prioritization talent • Absolute discretion, loyalty, and professional appearance • Independent, structured, and solution-oriented way of working with high resilience • Confidence in dealing with demanding stakeholders at all hierarchical levels <br /> Further information For further information, Hadjer Konrad, Administrative Secretary, is at your disposal. +41 44 255 10 64 hadjer.konrad@usz.ch We look forward to your application Delil Taycimen Recruiting No dossiers from recruitment agencies can be considered for this position. Thank you for your understanding. Our benefits benefit1,benefit2,benefit3,benefit4,benefit5,benefit6,benefit7,benefit8 About the USZ The Universitätsspital Zürich is one of the largest hospitals in Switzerland. Our over 8'600 employees and around 700 trainees commit themselves daily to the well-being of our patients.