Recruiting Coordinator

Recruiting Coordinator Company Description Our profession and our passion "HR-Management". As a successful certified personnel services company with 47 branches and over 250 employees in Switzerland, Flexsis AG has maintained a partnership-based cooperation with a variety of companies and candidates in the areas of temporary staffing / contracting and permanent positions with its specialized divisions since 1997. For our client based in Zürich-Oerlikon, an internationally active company from the industry, we are looking for an assertive specialist for a long-term temporary assignment as a Recruiting Coordinator Job Description We are looking for an independent and detail-oriented Recruiting Coordinator (on a contract basis) who acts as the operational engine of our talent acquisition process. In this role, you are responsible for the entire scheduling process as well as candidate experience management for our growing teams in the areas of Engineering, AI and Operations. In doing so, you are not limited to pure calendar management; you ensure a smooth recruitment process, ensure a positive candidate experience, and support hiring managers in coordinating complex, multi-stage selection interviews. Independent planning and coordination of multi-stage interview processes (technical pre-checks, in-depth technical discussions, presentations before committees, and on-site interview rounds) taking into account different time zones and the full calendars of the engineering teams. Dedicated support of candidates as a central point of contact during the entire application process; ensuring that candidates feel welcome, well-informed, and optimally prepared in every phase. Support of candidates on-site in our office - from room coordination and receiving guests to the preparation of presentation areas and ensuring a smooth process. Ensuring precise data maintenance in the applicant management system (ATS), tracking candidate status, updating interview notes, and ensuring timely feedback from the interview panels. Taking over the operational and logistical organization of career fairs, recruiting events at universities (ETH Zürich), and employer branding initiatives, including managing service provider relationships and on-site logistics. Identification of bottlenecks in scheduling, the availability of interview panels, or the feedback loops for candidates, as well as proactive submission of suggestions for improvement to accelerate the recruitment process. Desired Profile Experience in managing complex scheduling - even with high workloads, tight deadlines, and across different time zones. High degree of personal responsibility and initiative. You do not wait for instructions. When you notice bottlenecks in scheduling, missing feedback loops, or scheduling conflicts, you proactively take measures to resolve them. Excellent communication skills and a friendly demeanor. You communicate extremely professionally, empathetically, and clearly, both in writing and orally. You work extremely carefully and precisely and handle sensitive applicant data and contract details with absolute discretion. You feel comfortable in a fast-paced technology environment and maintain calm, organization, and flexibility even with changing priorities. Bonus: Relevant experience as a Recruiting Coordinator, HR Coordinator, or Executive Assistant in a growing technology company or a dynamic corporate environment. Knowledge of modern applicant management systems (e.g., Lever, Greenhouse, BambooHR). Fluent English skills; German skills are an advantage to facilitate the coordination of application processes on-site in Zürich while simultaneously supporting our global team. An interesting position awaits you in a modern and attractive company with progressive employment conditions. We look forward to receiving your complete application with a current photo, preferably in electronic form. jpid62953cbjm jit0833jm jiy26jm