Office Manager at the Institute for Building Materials

• 05 August 2026 • 60 - 80% • Indefinite duration • Rämistrasse 101, 8006 Zürich • Log in to see the salary estimate from jobup.ch Office Manager at the Institute for Building Materials # The chair of physical chemistry of building materials is part of the Institute for Building Materials within the Department of Civil, Environmental and Geomatic Engineering at ETH Zurich. It offers an international, dynamic, and intellectually stimulating work environment. The group leader is also co-chair of Design++, the ETH center for augmented computational design in architecture, engineering, and construction. In this varied role, you will support the professor and the team in administrative and organizational tasks, playing a key coordination role in a wide range of activities. You can expect an exciting position with a high level of responsibility in an open and dynamic environment. You will also be part of the institute's administrative team. The position is available from 1 March 2027, or by mutual agreement. Job description ## • Personal assistance: Management of appointments and calendar, professional and thoughtful correspondence, coordination with internal and external stakeholders, organization of business travel, coordination within the group and ensuring efficient workflows • Comprehensive administrative support: Autonomous management of all group administrative tasks, HR administration and support for group members, responsible financial planning and management, organization of staff events and retreats, and occasional planning and execution of seminars and colloquia • Team collaboration within the institute: Active participation in the administrative team to jointly plan and implement events and ensure effective communication within the institute Profile ## • Completed commercial training (or equivalent) and at least 3 to 5 years of professional experience, ideally with experience in a higher education environment • Great attention to detail, organizational skills, and the ability to maintain an overview in complex situations; rapid understanding and flexibility will help you manage daily tasks effectively • Team spirit with strong interpersonal and communication skills, contributing to a positive and collaborative atmosphere • Highly motivated, proactive, independent, and responsible working style • Fluent proficiency in German (written and spoken) and very good English skills; communication within the institute is primarily in English We offer ## • Join ETH Zurich, a world-renowned institution that actively contributes to positive change in society • You will be integrated into the administrative team of the institute and the department • A family-friendly workplace with an open and supportive atmosphere that allows for combining office work and teleworking • ETH Zurich offers a wide range of courses and continuing education opportunities. Benefits include discounts on public transport subscriptions and carpooling, a wide range of sporting activities offered by ASVZ (Zurich Sports Association), childcare, etc., as well as attractive retirement benefits via the PUBLICA pension fund • Training opportunities for ETH staff Work, teach, and conduct research at ETH Zurich We value diversity and sustainability ## In accordance with our values, ETH Zurich encourages an inclusive culture. We promote equal opportunities, value diversity, and cultivate a work and learning environment where the rights and dignity of all our staff and students are respected. Visit our site on equal opportunities and diversity to discover how we ensure a fair and open environment that allows everyone to grow and thrive. Sustainability is a core value for us - we are constantly working towards a climate-neutral future. Curious? So are we. ## We look forward to receiving your online application, including: • Cover letter • CV • Certificates and references Please apply exclusively via the online application portal. Applications sent by e-mail or by post will not be considered. For more information about the Institute for Building Materials, please visit our website. Questions regarding Professor Flatt's group should be addressed to: • Andrea Louys, +41 44 633 27 12 or 079 423 72 19, alouys@ethz.ch • Robert Flatt, +41 44 633 28 90, flattr@ethz.ch We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence. For recruitment services, the ETH Zurich GTCs apply. About ETH Zurich ## ETH Zurich is one of the most prestigious universities in the world specializing in science and technology. We are recognized for our excellent education, cutting-edge fundamental research, and the direct transfer of new knowledge to society. More than 30,000 people from over 120 countries consider our university a place that fosters independent thinking and an environment that inspires excellence. Located in the heart of Europe, while weaving links across the world, we work together to develop solutions to the global challenges of today and tomorrow.