Office & Project Assistant | PZM Zürich AG

Who we are:

We, PZM Zürich AG, are an established engineering company and plan demanding as well as innovative projects in the fields of heating, ventilation, air conditioning, sanitary, sprinkler, electrical, and building automation. In doing so, we accompany our customers through various planning phases and projects with comprehensive expertise, many years of experience, and a high standard of quality.

PZM Zürich AG is part of a group of companies with six companies and around 160 employees at the Zurich and Luzern locations. The individual companies bring different competencies to the planning and execution of building technology. From demanding HLKSE and GA planning projects to building automation controls to security and audio-video solutions. Together, we therefore have a broad range of services as well as a strong network of expertise and experience.

At our Zurich location, around 60 employees from different specialist areas and generations work together. What connects us is the joy of exciting projects, a high professional standard, and collaboration across specialist areas and company boundaries.

What awaits you with us:

Versatile and responsible tasks in the areas of office, administration, and project assistance in a growing company at the Zurich location await you.

Your everyday working life consists of both routine and varied tasks that you perform independently and reliably. In doing so, you can actively contribute your organizational talent and experience, think ahead, and take on responsibility.

As the central administrative and organizational hub at the Zurich location, you design and coordinate your area of responsibility largely independently. In doing so, you support the management, executives, project managers, and employees in their daily work and ensure that our location functions smoothly organizationally. At the same time, you benefit from the close cooperation and professional support of the central administration of Rebsamen Management AG in Luzern.

Since you ensure the administrative presence as well as the reception at the Zurich location, your function is tied to fixed working hours on-site:

• Monday to Thursday: 07:30–12:00 and 13:00–17:00
• Friday: 07:30–12:00 and 13:00–16:30

With us, a versatile function awaits you with individual responsibility and at the same time strong support within our group of companies, ideal for a personality who likes to organize, think ahead, take action, and maintain an overview.

Since this is an on-site function, no home office option is provided for this position.

What you do with us:

• You relieve our management, executives, project managers, and employees in administrative, communicative, and organizational matters.
• You look after our reception as well as customers, business partners, and visitors including meeting rooms.
• You ensure a well-maintained and well-organized office, reception, and common area.
• You operate our telephone switchboard and manage the general business email account.
• You process incoming and outgoing mail as well as packages and other shipments.
• You create correspondence, documentation, minutes, file notes, and other documents.
• You manage office supplies, the cafeteria, and other consumables and coordinate location-related services.
• You coordinate organizational topics regarding our pool and company vehicles with the responsible department.
• You manage the cash desk at the Zurich location and prepare the necessary documents for central accounting.
• You support the organizational preparation of new hires and welcome new employees with an administrative induction on their first day of work.
• You organize small internal employee events and other tokens of appreciation for our employees.
• You undertake errands, small purchases, as well as administrative and organizational relief tasks.
• You work closely with the central administration in Luzern as well as various internal and external departments.
• ... and many other varied administrative and organizational tasks.

What you bring with you:

• You have successfully completed a commercial basic training EFZ or equivalent.
• You bring at least 3 years of professional experience after your training in a comparable function.
• You have very good and stylistically confident German skills in speaking and writing & can communicate in English...