Executive Assistant, 80-90%

• 28 August 2026
• 80 - 90%
• Indefinite duration
• Zürich

HEKS employs more than 1500 employees on permanent contracts. Present in 24 sites in Switzerland and in 35 countries throughout the world, HEKS conducts 290 programs and projects with a budget of approximately 144 million Swiss francs. In 2024, HEKS reached approximately 16 million people through its work.

HEKS pursues the vision of a just world, where the dignity of every human being is respected, where peace reigns and where the natural foundations of life are preserved. The goal is a transformation at social, economic and political levels. HEKS contributes to improving the living conditions of people in Switzerland and in the world, advocates for their rights and raises awareness and mobilizes for this purpose.

Lived diversity - Inclusion is close to our hearts:
We welcome applications regardless of gender, nationality, ethnic origin, religion, age or sexual orientation.

Executive Assistant, 80-90% #

Are you an organizational talent with an above-average sense of service, do you think proactively and maintain an overview even in a dynamic and high-pressure environment? Do you work independently, precisely, reliably and master digital tools? Do you enjoy collaborating with different stakeholder groups and is communication (written and oral) one of your strengths? Then we look forward to meeting you.

For our headquarters, for our management team, as soon as possible or by agreement we are looking for an

Here are your main tasks:

• Organization, preparation and follow-up (often including minute-taking) of meetings of the foundation board, its commissions, the audit commission, the staff pension fund as well as an internal trilateral meeting
• Coordination of appointments, meetings, interventions and professional travel of the director, including documentation
• Preparation of communication to the employees of the monitored bodies
• Secretariat of the presidency
• Administrative support and coordination of the service management for general management affairs
• Ensuring professional correspondence of the management on different communication channels
• Responsibility for the structured management of documents, maintenance of the organizational manual and archiving of foundation board documents
• Support to the management of the management team for administrative tasks, including its representation in case of absence

What you ideally bring:

• Basic commercial training with additional training as an executive assistant with a federal diploma or equivalent qualification
• Several years of experience in a demanding assistance function at C-level
• Great sense of organization as well as a structured, prospective and autonomous way of working
• Great talent for organizational and coordination tasks as well as a keen sense of priorities and initiative
• Clear, recipient-oriented and respectful communication, written and oral, with internal and external stakeholder groups at all hierarchical levels
• Perfect command of German as well as excellent knowledge of French and English
• Very good knowledge of MS Office and comfort with digital tools (AI)

What you can expect from us:

• A responsible and varied task in a dynamic organization committed in Switzerland and on a global scale to social justice and respect for human dignity. You will work in close collaboration with the director and the strategic bodies, actively contribute to shaping processes, ensure that decisions are prepared and implemented effectively and play a central role in the flow of information between the bodies.
• We offer modern and flexible working conditions
• Benefit from a collegial working environment, short decision-making paths and meaningful and impactful activity - at the heart of a committed NGO.

Would you like to join the HEKS team?
We look forward to receiving your application by 19 September 2026 via our application tool. Please understand that applications by e-mail or mail cannot be processed.

For more information, Cornelia Reinhard is available to you at telephone 044 360 88 40.

More information about HEKS is available at www.heks.ch.