Executive Assistant: Clinic for Cardiology 80-100%

The Clinic for Cardiology is characterized by a wide spectrum of outpatient and inpatient services, in which interdisciplinary cooperation is practiced at eye level. The Universitätsspital Zürich is one of the largest hospitals in Switzerland. Our over 8'600 employees and around 700 trainees are committed daily to the well-being of our patients. ###

Your contribution makes the difference

• You take on the leading role in the executive secretariat, are responsible for day-to-day operations and ensure smooth processes as well as efficient cooperation
• You proactively support the clinic management in all administrative and organizational matters and keep an eye on appointments, pending tasks and priorities
• You support the Clinic Director and are responsible for his agenda, appointment and travel management
• You coordinate meetings, prepare decision-making bases and ensure the follow-up of important resolutions incl. minute-taking
• You are responsible for the clinic's personnel administration and are the central interface to HR and other internal departments
• You are responsible for contract and document management and are responsible for administrative compliance issues
• You are the central point of contact for internal and external stakeholders and represent our clinic professionally and in a service-oriented manner
• You are the calling card of our clinic and are responsible for the administrative care of our patients
• You actively participate in diverse projects and support their successful implementation
• You handle confidential personnel, patient and executive matters professionally and discretely at all times
• You work hand in hand with the executive and clinic management team and take over their representation during absences and holidays

What distinguishes you

• You have an EFZ qualification as a Kauffrau/Kaufmann, further training in the commercial or business administration field is an advantage
• You are close to completing further training as a Direktionsassistent:in or have already successfully completed it
• You bring several years of professional experience in a demanding assistant function; experience in healthcare, a hospital environment or in a comparably complex organization is an advantage
• You remain calm even in hectic situations and maintain an overview
• Thinking ahead, proactive action and independent decisions are a matter of course for you
• You convince through organizational talent as well as a high degree of responsibility, flexibility and resilience
• You communicate and correspond confidently in German and also have very good English skills
• You are proficient in using common MS Office applications and find your way quickly around new digital systems and processes.
• Discretion, loyalty and a responsible handling of confidential information are a matter of course for you.

Our Benefits

About the USZ

The Universitätsspital Zürich is one of the largest hospitals in Switzerland. Our over 8'600 employees and around 700 trainees are committed daily to the well-being of our patients.